Free tool · no account needed
Wedding guest list manager
Keep every invitation, RSVP and headcount in one place, with day and evening guests counted separately the way UK caterers ask for them.
Your guest list
- Invited
- 0
- Accepted
- 0
- Declined
- 0
- Awaiting reply
- 0
Your list
No guests yet. Add your first invitation above; a rough list is a fine place to start.
| Name | Invited to | People | Invitation | RSVP | Actions |
|---|
Nobody matches these filters.
How to use the guest list manager
- Add one entry per invitation. A couple, a family or a single friend: give it a name, then the number of adults and children it covers.
- Choose whole day or evening only for each entry, and an optional group such as "Alex's school friends" to help with sorting and seating later.
- Tick "Invitation sent" as they go out, so you can see at a glance who hasn't been sent one.
- Update RSVPs as replies arrive, straight from the list. The totals at the top change immediately.
- Filter by "Awaiting" when your RSVP date passes, and you have your chase-up list.
- Download or print when you need to send final numbers to your caterer or start the seating plan.
A worked example
Example
Jess and Kai invite 32 households to the whole day (68 people, 6 of them children) and 15 to the evening only (24 people), so 92 people are invited in total.
Two weeks after the RSVP date, 54 day guests and 20 evening guests have accepted, 8 people have declined and 10 haven't replied. Filtering by "Awaiting" gives them a list of five households to message. Their caterer needs the day number (54, rising to no more than 64 if everyone outstanding says yes) for the wedding breakfast, and the evening number (74 so far) for the evening food.
For the planning behind the numbers, such as when to send invitations and how to handle plus-ones and children, read how to organise your wedding guest list.
Where your information is kept
Your guest list is saved in this browser only, using local storage. Names, numbers and notes are never sent to this site or to anyone else, and they aren't used for analytics. Because a guest list holds other people's details, be thoughtful about who you share exports and printouts with.
Clearing your browser's data for this site, or using a private window, removes it. To keep a copy or move it to another device, use Your planner data to download a backup.
Questions people ask
- Should I add people one by one or as households?
Whichever matches how you send invitations. One entry per invitation usually works best: "The Okafors, 2 adults and 2 children" is a single entry. If one person from a household can't come, edit the numbers, or split them into their own entry so you can track each reply separately.
- What's the difference between day and evening guests?
Many UK weddings invite some guests to the whole day (ceremony, drinks and the wedding breakfast) and others to the evening reception only. Caterers and venues usually need both numbers, so the tool counts them separately. Day guests are normally at the evening reception too, which is why the evening figure includes them.
- Is it safe to store dietary or access needs here?
The notes stay on your device and are never uploaded. Information about someone's health, allergies or disability is still sensitive, though, so only record what your caterer or venue needs, and leave notes out of exports unless you mean to share them. They're excluded by default.
- How do we share the list between us?
There are no accounts, so each browser holds its own copy. The simplest way to share it is to download the CSV and open it in a spreadsheet, or move the whole list with a backup from Your data. Agree whose copy is the master, so you don't end up with two versions.
- When should the RSVP deadline be?
Work back from your caterer's final-numbers date. An RSVP date a couple of weeks before it leaves time to chase the people who haven't replied, and there are always some. The guest list guide has a worked timeline.