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Seating plan and table planner
Set up your tables, decide who sits where and in what order, then print a plan for the venue and a find-your-seat list for the day.
Your seating plan
- People
- 0
- Seated
- 0
- Not seated
- 0
- Tables
- 0
- Free seats
- 0
Using the guest list manager?
Adds everyone marked as accepted for the whole day on your guest list, one person per adult and child. Anyone already here is skipped, and the guest list's notes aren't copied.
Your tables
No tables yet. Add your first table above; you can change its name, shape and size later.
Everyone to seat
Nobody to seat yet. Add people above, or bring them in from your guest list.
Nobody matches this search.
How to use the seating planner
- Add your tables using the sizes on the venue's floor plan. Give each one the name or number the venue uses, choose round or long, and tick "top table" if you're having one.
- Add the people to seat. If your guest list is in the guest list manager, "Add from guest list" brings in everyone who has accepted for the whole day. Households arrive as "guest 1 of 4" and so on, so rename them as you go.
- Seat the top table first, then the tables that are hardest to fill. Use "Seat someone here" on a table, or the table menu next to each name in the list.
- Put each table in order with the up and down buttons. The seat numbers and the drawing follow the order of the names.
- Check the numbers. Each table shows how many of its seats are taken and warns you if it has more people than seats. Show "Not seated" to see who's left.
- Print or download when you're ready: the table plan for the venue, the alphabetical find-your-seat list for the board guests pass on the way in, or both.
A worked example
Example
Priya and Tom's venue has a long top table for 8 and six round tables of 10, which is 68 seats. They add the tables, then bring in their 64 accepted whole-day guests from the guest list, so the summary shows 64 people and 68 free seats.
They seat the top table first, then their university friends, then each family. Table 4 ends up showing "11 of 10 seats" with an over-capacity warning, so they move a cousin to Table 6, which still had room. Once everyone is seated there are 4 free seats left. They print the table plan to send to the venue and the find-your-seat list for the board by the door.
Tips for a smoother plan
- Wait for the RSVP date to pass before you treat the plan as final, and expect to redo parts of it as late replies come in.
- Use groups to keep people together. Sorting the list by group puts households and friendship groups side by side, and "Seat someone here" lists people by group.
- Remember your suppliers, such as the photographer, if they're eating in the room. Add them as people so they have a seat too.
- Keep notes short and practical, like "high chair" or "near the door", and include them only in the copy you send the venue.
For the etiquette behind the plan, from the traditional top table to seating guests who don't get on, read seating plan etiquette.
Where your information is kept
Your seating plan is saved in this browser only, using local storage. Names, groups and notes are never sent to this site or to anyone else, and they aren't used for analytics. Because a seating plan holds other people's names, be thoughtful about who you share downloads and printouts with.
Clearing your browser's data for this site, or using a private window, removes it. To keep a copy or move it to another device, use Your planner data to download a backup.
Questions people ask
- Can I draw the room and move the tables around?
No. There's no free-form floor plan here, because the venue's floor plan decides where tables can go: the dance floor, the bar, the doors and the toilets all have to fit around them. Ask your venue for their plan with table sizes, then use this tool for the part that's yours to decide, which is who sits at each table and in what order. Naming or numbering your tables the way the venue does makes the two easy to match up.
- What happens if I add people from the guest list more than once?
Only people who aren't already in your plan are added, and you'll see how many were added and how many were skipped. People you've renamed are still recognised. Someone you removed from the plan will be added again, so remove them from the guest list too if they're not coming. Only guests marked as accepted and invited to the whole day are brought in, and the guest list's notes are never copied across.
- What do the seat numbers mean?
They're the order the names go round the table, starting from seat 1: clockwise on a round table, and along one side and back down the other on a long one. A long top table is drawn with seats along one side, facing the room. Venues number seats in different ways, so check how yours does it before you send the final plan, and use the up and down buttons to match.
- How do we share the plan between us, or with the venue?
There are no accounts, so each browser keeps its own copy. Print the table plan or download the CSV to send to the venue, and move the whole plan between devices with a backup from Your planner data. Agree whose copy is the master, so you don't end up with two versions.