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Printable planning templates
Blank budget, guest list, checklist, schedule, seating and supplier sheets, sized for A4. Print the ones you need, or all of them, and fill them in by hand.
Six blank sheets, each laid out for one A4 page, apart from the checklist, which runs to a few. Print just the one you need, or all of them at once, with each sheet starting on a new page.
Budget sheet
The same starter categories as the online budget calculator, with columns for your estimate, the actual cost once you've booked, and what you've paid so far. There are spare lines for anything else, such as a celebrant or a photo booth.
One A4 page
Prefer to type? The wedding budget calculator adds it all up for you.
Wedding budget
| Category | Estimate £ | Actual cost £ | Paid so far £ |
|---|---|---|---|
| Venue and catering | |||
| Photography and videography | |||
| Clothing and alterations | |||
| Flowers and décor | |||
| Ceremony and legal costs | |||
| Entertainment and music | |||
| Transport | |||
| Stationery | |||
| Rings | |||
| Hair and makeup | |||
| Cake | |||
| Accommodation | |||
| Favours and gifts | |||
| Contingency | |||
| Other | |||
| Totals |
| Forecast spend each category's actual cost, or its estimate if you haven't booked yet, added up | £ |
|---|---|
| Left to allocate total budget minus forecast spend | £ |
| Still to pay forecast spend minus paid so far | £ |
Bride Guide UK · brideguideuk.com/tools/printable-wedding-planning-templates/
Guest list sheet
One line per guest or household, for day and evening invitations, replies and numbers. Print as many copies as you need: each page has space for its page number and its own totals.
One A4 page, 24 lines
The online guest list manager keeps the headcounts for you.
Guest list
| Name or household | Day/ Evening | Invitation sent | RSVP | Adults | Children | Notes |
|---|---|---|---|---|---|---|
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| D E | Yes No | |||||
| Totals on this page |
Circle D for a day guest or E for evening only, and Yes or No as each reply comes in. Notes might cover dietary needs, plus-ones, children's ages or an address.
Bride Guide UK · brideguideuk.com/tools/printable-wedding-planning-templates/
Planning checklist
Every task from the online checklist, grouped by how far out you are, with a box to tick and two spare lines under each stage for your own tasks.
Several A4 pages
The online checklist and timeline works out the dates for each stage from your wedding day.
Wedding planning checklist
12 months or more before
- Talk through what matters most to you both: size, style, rough location and seasonAgree your top two or three priorities now. They make every later trade-off easier.
- Agree an overall budget and who is contributing what
- Draft a rough guest count to guide your venue search
- Decide on the type of ceremony: civil, religious or belief (such as humanist)
- Check the legal steps for the nation you're marrying inNotice rules differ between England and Wales, Scotland and Northern Ireland.
- Shortlist and visit venues
- Book your venue and confirm the date in writing
- Book your registrar, celebrant or officiantFor a civil ceremony in England or Wales, registrars come from the register office for the district where you marry.
- Book your photographer, and videographer if you're having one
- Start recording every quote, deposit and payment due date in one place
- Consider wedding insurance once the first deposits are paid
- Send save-the-dates if guests will need to plan travel or book time off
9 to 12 months before
- Book your caterer, if your venue doesn't provide one
- Book a band, DJ or other entertainment
- Ask the people you'd like in your wedding party, and be clear about what you're asking of them
- Start shopping for wedding outfitsMade-to-order dresses can take several months to arrive, before any alterations.
- Book your florist
- Book hair and makeup artists
- Decide how you'll share details with guests: a wedding website, group message or printed sheet
- Look into accommodation for guests who are travelling
- England and Wales: book your notice appointment at the register officeYou can give notice up to 12 months before the wedding, and appointments can book up.
6 to 9 months before
- Order wedding outfits, leaving time for alterations
- Sort outfits for the wedding party, and agree who is paying for what
- Book transport for the day
- Book a cake maker, or plan an alternative dessert
- Choose your invitations and other stationery
- Start shaping the ceremony: readings, music and vows
- Book the honeymoon, or decide to take it later
- Decide whether to have a gift list or a fund
- Agree dates for the hen and stag dos, or any other pre-wedding celebrations
- If either of you is changing your name, decide when, and check which name your travel is booked in
3 to 6 months before
- Choose and order your rings, allowing time for sizing and engraving
- Finalise the guest list, including day and evening guests
- Send invitations with a clear RSVP dateMany couples send them two to three months ahead, and earlier if guests are travelling far.
- Have a menu tasting and choose your menu
- Draft a running order for the day
- Choose music for the ceremony, and a first dance if you're having one
- Book a hair and makeup trial
- Buy shoes and accessories so they're ready for fittings
- Decide on décor, favours and anything you're making yourselves
- Book your own accommodation for the wedding night
1 to 3 months before
- Give notice of marriage if you haven't alreadyThe legal minimum is 29 days before the wedding in England, Wales and Scotland, and 28 days in Northern Ireland, but don't leave it that late: registrars often ask for more time, and some cases take longer.
- Chase any missing RSVPs once your deadline passes
- Collect dietary and access needs to pass to your caterer and venue
- Draft the seating plan
- Confirm who is giving speeches and roughly how long each should be
- Order on-the-day stationery: table plan, place cards and order of service
- Book your outfit fittings
- List when each supplier's final balance is due
- Give your wedding party clear jobs for the day
- Confirm your two witnesses and check what the registrar or officiant needs on the day
The final month
- Give final numbers and dietary needs to your venue and caterer by their deadline
- Confirm timings, arrival and contact details with every supplier in writing
- Share the final running order with your wedding party and venue coordinator
- Pay final balances as they fall due
- Have your final outfit fitting
- Wear your wedding shoes around the house
- Put together a small emergency kit: plasters, safety pins, painkillers, tissues and a phone charger
- Prepare envelopes for any payments or tips due on the day, and choose someone to hand them out
The final week
- Hand over: give one trusted person the running order and every supplier's phone number
- Scotland, religious or belief ceremony: collect your marriage schedule from the registrarYour celebrant can't legally marry you without it. Check the collection date with your registrar.
- Collect outfits and try everything on together, accessories included
- Give the rings to whoever is looking after them
- Pack for the wedding night and honeymoon, and check your travel documents
- Check the forecast and confirm the wet-weather plan with your venue
- Plan something calm for the day before, and an early night
On the day
- Eat a proper breakfast, and keep water to hand all day
- Bring anything your registrar or officiant asked for
- Take a few quiet minutes together to take it all in
- Make sure someone gathers your belongings, cards and gifts at the end of the night
After the wedding
- Order extra copies of your marriage certificate if you'll need them for name changes
- If changing your name, update it with your bank, employer, HMRC, DVLA, GP and passport
- Send thank-you notes
- Get your outfit cleaned and stored
- Leave reviews for the suppliers you'd recommend
- Settle any last invoices and close your budget
Bride Guide UK · brideguideuk.com/tools/printable-wedding-planning-templates/
Wedding day schedule
A running order for the day: what happens when, who's involved and where. There's a box at the bottom for the key contacts, so whoever has a copy knows who to call.
One A4 page
The day schedule builder updates the timings for you when something moves.
Wedding day schedule
| Time | What's happening | Who | Where |
|---|---|---|---|
Key contacts on the day
| Name | Role | Phone |
|---|---|---|
Bride Guide UK · brideguideuk.com/tools/printable-wedding-planning-templates/
Seating plan sheet
Six round tables of ten, with numbered seats and a line for each guest's name. Leave spare seats blank, and print another copy for more tables.
One A4 page, 6 tables
Once it's settled, the seating planner prints a tidy table plan and place card list.
Seating plan
Table number or name
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
Table number or name
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
Table number or name
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
Table number or name
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
Table number or name
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
Table number or name
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 10
Bride Guide UK · brideguideuk.com/tools/printable-wedding-planning-templates/
Supplier comparison sheet
Three suppliers side by side: price, deposit, payment dates, availability and what's included, then your own criteria with a score out of five for each. Take one to each round of viewings or calls.
One A4 page
The online supplier comparison totals the scores and keeps every quote in one place.
Supplier comparison
| Details | Supplier 1 | Supplier 2 | Supplier 3 |
|---|---|---|---|
| Name | |||
| Contact | |||
| Price quoted | £ | £ | £ |
| Deposit | £ | £ | £ |
| Deposit due | |||
| Balance due | |||
| Available on our date | Yes No | Yes No | Yes No |
| What's included | |||
| Extras and what isn't included | |||
| Cancellation terms |
| Your criteria score each 1 to 5 | Supplier 1 | Supplier 2 | Supplier 3 |
|---|---|---|---|
| / 5 | / 5 | / 5 | |
| / 5 | / 5 | / 5 | |
| / 5 | / 5 | / 5 | |
| / 5 | / 5 | / 5 | |
| / 5 | / 5 | / 5 | |
| / 5 | / 5 | / 5 | |
| Total score |
Bride Guide UK · brideguideuk.com/tools/printable-wedding-planning-templates/
Using paper alongside the online tools
Paper is good for thinking, for meetings and for sharing jobs out. The online tools are better at adding up. Plenty of couples use both, and a few habits stop the two drifting apart.
- Decide which copy is the main one. If the budget lives on paper, keep it on paper. If it lives online, treat printouts as notes to type up afterwards, ideally the same day.
- Pencil for estimates, pen for what's booked. It makes the budget and supplier sheets easy to read at a glance, and you can rub out a guess when the real quote arrives.
- Hand out the guest list sheet. Give a copy to each side of the family to fill in, then gather everything into one list. Typing it into the guest list manager at that point gives you headcounts without adding up by hand.
- Ask every supplier the same questions. Fill in the comparison sheet during the call or viewing, not afterwards, so the quotes are like for like. The venue viewing questions are a good starting list for venues.
- Draft the seating plan in pencil. Tables change many times. Once it's settled, a printed plan from the seating planner is tidier for the venue.
- Share the day schedule with the people who need it, such as the venue coordinator, photographer, ushers and whoever is keeping time, so everyone is working from the same running order.
Keeping your sheets safe
Keep them together in one folder, and take a photo of anything important once it's filled in, so a spilt coffee doesn't cost you a month of planning. Guest lists and seating plans carry other people's names and sometimes their addresses or dietary needs, so share copies only with the people who need them, and shred them when you're done.
Where your information is kept
Nowhere. This page doesn't save anything: the sheets are blank, nothing you print is recorded, and whatever you write on them stays on paper. If you'd rather keep your plans on screen as well, the online tools linked from each sheet save what you enter in your browser only, never on this site.
Questions people ask
- Can I save the sheets as a PDF instead?
Yes. Press a print button, then choose "Save as PDF" (or "Microsoft Print to PDF" on some Windows computers) as the printer. You can keep the PDF to print later, send it to your partner, or take it to a print shop. The PDF is blank, ready to print; it isn't a form to type into.
- Will they print on US Letter paper?
The sheets are laid out for A4, the standard UK paper size. Letter paper is slightly wider and shorter, so if you're printing on it, choose "Fit to page" or "Scale to fit" in the print dialog and each sheet will shrink a little to fit without anything being cut off.
- How do I print more guest list pages?
Press "Print the guest list sheet" and set the number of copies in the print dialog. Each page has space for its page number and its own totals, so it's easy to add them up at the end. The same works for the seating plan, which has six tables to a page.
- Why does my printout show a web address and date?
Your browser adds those as headers and footers. To turn them off, open "More settings" in the print dialog and untick "Headers and footers". While you're there, check the paper size is A4 and the scale is 100% or "Default".